Course 415
TOPIC: Project Initiation.
The purpose of this assignment is to evaluate and select an IT project and create a charter and work breakdown structure associated with the selected project. For this assignment, read the “Running Case” in Chapter 4 of the textbook. Complete the following tasks associated with the “Running Case.”
Part 1
1. Using the “Weighted Decision Matrix Template,” evaluate the four projects by preparing the weighted scoring model on the template. Develop at least four criteria, assign weights to each criterion, assign scores, and then calculate the weighted scores. Print the spreadsheet and bar chart with the results.
2. Prepare a 250-word paper that describes the weighted scoring model and the results. Include justification of the scores and your recommendation and justification for which project should be selected for completion.
Part 2
Based upon the recommendations you made in Part 1 of the assignment, senior management has made a preliminary decision to complete the “Global Treps Project.” However, they have requested additional information about the project in order to finalize the decision to proceed. Complete the “Business Case Template.” Assume that the project will take 6 months to complete, use many volunteer hours, and cost about $130,000 for hardware, software, travel, and labor. Be sure to research information on the television show and events held by colleges and other groups, which have been sparked by the need for more successful entrepreneurs. Visit the DonorsChoose website (provided in the topic Resources) to see how that site operates and investigate the process for forming a nonprofit organization. When completing the “Business Case Template,” consider the following:
· Assume you would be the IT project manager for the project and that you want the project to be implemented.
· Reread the “Global Treps” project description.
· Review the sample JWD Consulting business case shown on Table 3-2 in Chapter 3 the textbook to ensure all of the proper information is included when completing the “Business Case Template.”
· Study the “Weighted Decision Matrix Template” results for the project.
· Assume that the new system must run on existing hardware and software, should require minimal technical support, must be easily accessible by employees, and must be protected from unauthorized users.
· For the “Analysis of Options and Recommendation” section, consider other possible options if the project is not implemented.
· For the “Potential Risks” section, consider business risk to the company if the project is not implemented.
· Be creative in the business case and state any additional assumptions.
Part 3
Using the “Project Charter Template,” construct a project charter to formalize the project, provide management with information related to the project objectives and management, and provide an explanation of how organizational resources will be used to complete the project.
· Recall the assumption t
Sheet1
Weighted Decision Matrix Template
Created by: Date:
Criteria Weight Global Treps Project Change the Laws Campaign Project Wealthy Unite Project Global Smart Shoppers Project
A
B
C
D
E
F
G
Weighted Project Scores 0% 0 0 0 0
Weighted Score by Project
Global Treps Project Change the Laws Campaign Pr oject Wealthy Unite Project Global Smart Shoppers Project 0 0 0 0
Sheet2
Sheet3
Scope Statement Template
Directions: Complete each section below to formalize the Global Treps project.
Project Title:
Date: Prepared by:
Project Summary and Justification (one paragraph):
Product Characteristics and Requirements (list and describe each using one or two sentences):
1.
2.
3.
4.
Product and Project Acceptance Criteria (one paragraph):
Summary of Project Deliverables
Project management-related deliverables: business case, charter, team contract, scope statement, WBS, schedule, cost baseline, status reports, final project presentation, final project report, lessons learned report, and any other documents required to manage the project.
Product-related deliverables (research reports, design documents, software code, hardware, etc. List and describe each using one or two sentences):
1.
2.
3.
4.
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Business Case Template
Business Case Project Name:
Date:
Prepared by:
1.0 Introduction/ Background
2.0 Business Objective
3.0 Current Situation and Problem/Opportunity Statement
(NOTE: Write one paragraph to summarize the current situation and write a second paragraph to explain the problem and opportunity statement.)
4.0 Critical Assumption and Constraints
.
5.0 Analysis of Option and Recommendation
6.0 Preliminary Project Requirements
7.0 Budget Estimate and Financial Analysis
8.0 Schedule Estimate
9.0 Potential Risks
10.0 Exhibits (website development, site layout, etc.)
© 2022. Grand Canyon University. All Rights Reserved.
2
Project Charter Template
Directions: Complete the template below based on the project specifics.
Project Title:
Project Start Date: Projected Finish Date:
Budget Information:
Project Manager: (include name, phone, and e-mail)
Project Objectives:
Success Criteria:
Approach:
Roles and Responsibilities:
Name and Signature
Role
Position
Contact Information
Comments: (Handwritten or typed comments from above stakeholders, if applicable)
© 2022. Grand Canyon University. All Rights Reserved.
2
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